§ 8-34. Collection and disbursement of funds for cost recovery.

(a)

Agent for collection. The county department of finance shall serve as the county's agent for collecting invoices and billing the responsible party for costs. Agencies of the county, and organizations responding to a hazardous materials incident according to responsibilities set forth in the county hazardous materials emergency plan, or at the request of the county of a municipality will be eligible to submit bills.

(b)

Procedure for submitting invoices. Invoices identifying eligible costs under this article shall be submitted to the department of finance within ten (10) working days after the cost was incurred or identified. Submitted invoices should include sufficient documentation for cost reimbursement; i.e., copies of time sheets for specific personnel, copies of bills for materials, equipment and supplies procured or used, etc. Accepting invoices from agencies outside the county shall not incur liability to the county to pay costs from such agencies until payment is received by the county, from the responsible party.

(c)

Method of payment. The department of finance shall submit one (1) or a series of consolidated invoice(s) to the responsible party identifying agencies, agents or municipalities and their specific costs for reimbursement. The responsible party shall issue a certified check to each eligible agency, agent or municipalities requesting cost recovery for the amount incurred, within sixty (60) days of receiving a consolidated invoice.

(d)

Hazardous material incident trust fund. Any monies recovered under this article and not identified for a specific cost reimbursement category shall be retained in a hazardous material incident trust fund. Trust fund monies shall be used only to defray hazardous material costs as defined in section 8-32 of this article when approved by the hazardous materials advisory committee.

(Ord. No. 92-03, § 4, 1-28-92)