§ 2-138. Bidding procedure.

For all purchases and sales requiring invitation for bids, the following procedure shall be followed:

(1)

Notice inviting bids.

a.

Manner of giving. Notice inviting bids shall be published once in at least one newspaper published in Volusia County and having general distribution in the city at least five (5) working days preceding the last day set for the receipt of bids.

b.

Scope. The newspaper notice required herein shall include a general description of the articles to be purchased or sold or the contractual services desired, shall state where bid blanks and specifications may be secured, and the time and place for opening bids.

c.

Private solicitation of bids. The department head soliciting bids shall also solicit sealed bids from all responsible prospective suppliers who are known to such department head or are determined by reasonable inquiry to customarily deal in the articles to be purchased or sold, by sending them a copy of such newspaper notice or such other notice as will aquaint them with the proposed purchase or sale.

(2)

Bid deposits. When deemed necessary by the department head or the city council, bid deposits shall be prescribed in the notices inviting bids. Unsuccessful bidders shall be entitled to the return of their deposit where such has been required. A successful bidder shall forfeit any deposit made upon his failure to enter into a contract or purchase order agreement within ten (10) days after the award.

(3)

Sealed bids. Bids shall be required to be submitted to the city clerk in a sealed envelope, the outside of which shall be clearly labeled to show that it contains a bid.

(4)

Opening. Bids shall be opened in public at the time and place stated in the notices.

(5)

Tabulation. A tabulation of all bids received shall be made and shall be available for public inspection.

(Code 1966, § 2-52)